Procurement Officer - Oil and Gas / Energy
Company:
Gulfsands Petroleum Levant LTD (GPLL)
Type:
Full Time
Education:
Bachelor degree in SCM, Business Management, Finance, Accounting or equivalent
Job Code:
Experience:
Minimum of 3 years in procurement, purchasing, supply chain, or materials management
Country:
Syria
Department:
Supply Chain
City/Area:
Damascus
Sector:
Oil and Gas / Energy
Language:
English / Arabic
Minimum Qualifications:
- Bachelor’s degree in supply chain management, or Business Administration, Finance or Accounting or equivalent.
Minimum Qualifications:
- Minimum of 3 years in procurement, purchasing, supply chain, or materials management, preferably within the oil & gas, energy, or industrial sectors.
- Experience in managing RFQs, tendering processes, bid evaluations, and vendor negotiations.
- Hands-on experience preparing and administering Purchase Orders, contracts, and procurement documentation
- Experience working with customs clearance procedures, import/export documentation, and coordination with logistics teams.
- Prior involvement in vendor management, supplier evaluation, and cost saving initiatives.
- Experience handling performance bonds, bid bonds, and contract close out processes.
The Procurement Officer is responsible for managing the full procurement cycle in alignment with Gulfsands’ Materials and Procurement Procedures. The role ensures the cost effective procurement of goods and services from both international and local markets, including the timely sourcing, purchasing, and delivery of materials. It also upholds strict compliance, transparency, and strong vendor relationships. All procurement activities are carried out in accordance with Gulfsands’ commercial and production objectives, as well as the company’s Health, Safety, and Environmental policies and procedures.
Key Job Responsibilities:
- Procurement & Tendering
- Execute material purchasing activities in accordance with Gulfsands’ procedures.
- Prepare and issue Requests for Quotations (RFQs) for required materials and services via public announcements and/or email.
- Prepare and issue Requests for Quotations (RFQs) for required materials and services via public announcements and/or email.
- Conduct bid openings jointly with the Chairman of the relevant committee.
- Review bidder compliance with RFQ terms and conditions and evaluate financial proposals.
- Prepare SPC approval requests when required.
- Draft award notifications and Letters of Intent for selected vendors.
- Purchase Order Management
- Prepare Purchase Orders, including terms, conditions, and shipping instructions.
- Ensure vendors provide all required customs documentation (Packing Lists, Airway Bills, Bills of Lading, Certificates of Origin, Chamber of Commerce certificates, inspection certificates).
- Ensure vendors provide all required customs documentation (Packing Lists, Airway Bills, Bills of Lading, Certificates of Origin, Chamber of Commerce certificates, inspection certificates).
- Release Performance Bonds for completed Purchase Orders after verifying fulfillment of all contractual obligations.
- Prepare cancellation letters for Purchase Orders when necessary.
- Documentation & Compliance
- Maintain proper custody and archiving of RFQs, Purchase Orders, evaluations, reports, bid bonds, offers, registrations, and all related documents.
- Handle all correspondence with SPC regarding RFQs and Purchase Orders.
- Critically review enquiries, tender documents, minutes, and Purchase Orders to ensure compliance with customer needs and company procedures.
- Vendor & Cost Management
- Develop and maintain transparent, professional relationships with vendors.
- Review and negotiate vendor pricing and identify opportunities for cost savings and margin improvement.
- Logistics & Inventory Coordination
- Support all departments with international and local purchasing requirements.
- Coordinate with the Logistics Administrator to ensure timely and damage free delivery of goods.
- Liaise with the Expediting/Invoice Controller regarding delivery schedules and goods arrival at various locations.
- Work with the Customs Assistant and Logistics Administrator to ensure timely Syrian customs clearance.
- Keep vendors informed regarding payment transfers required to expedite shipments.
- Assist with the annual physical inventory audit.
- ERP & Materials Management
- Ensure accurate ERP data entry for part numbers, vendor details, manufacturer information, and related fields.
- Record materials received and process material returns or damaged goods.
Skills and Competencies:
- Fluency in English language (Reading, Speaking and Writing).
- Strong written and verbal communication for vendor corresponding and internal coordination
- Effective negotiation and conflict resolution abilities.
- Strong knowledge of procurement processes, tendering, and RFQ/RFP.
- Strong knowledge of procurement processes, tendering, and RFQ/RFP.
- Familiarity with customs clearance requirements and import/export documentation.
- Experience preparing and managing Purchase Orders and Vendor Contracts.
- Ability to evaluate bids, analyze financial offers, and assess vendor compliance.
- Proficiency in ERP systems (materials management, purchasing modules, data entry).
- Knowledge of inventory control and materials tracking.
- Understanding of performance bonds, bid bonds, and contract close out procedures.
Work Environment:
- Primarily office-based with regular visits to operational sites.
- Standard working hours, with flexibility during peak periods or operational demands.
Apply Now
Or email us at recruitment@gulfsands.com
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