Administration Manager - Oil and Gas / Energy
Company:
Gulfsands Petroleum Levant LTD (GPLL)
Type:
Full Time
Education:
Bachelor’s degree in Business Administration, Management, Law, or a related field
Job Code:
Experience:
Minimum 5 years of experience in administrative or office management
Country:
Syria
Department:
Administration
City/Area:
Damascus
Sector:
Oil and Gas / Energy
Language:
English / Arabic
Minimum Qualifications:
- Bachelor’s degree in Business Administration, Management, Law, or a related field (preferred).
Minimum Qualifications:
- Minimum 5 years of experience in administrative or office management.
- Prior supervisory or managerial experience is usually required.
- Prior experience in the oil & gas, energy, or industrial sector is highly preferred.
- Experience managing field offices, warehouses, or remote site operations.
- Proven experience handling government relations and regulatory compliance.
- Experience in handling lease agreements, service contracts, and vendor management.
- Experience in coordinating with government authorities.
An Administration Manager is responsible for overseeing the daily administrative operations of the organization. The role ensures that office systems, support services, and administrative processes operate efficiently and effectively to support business objectives, manage correspondence, and maintain relationships with government entities. The Administration Manager ensures that the organization’s administrative backbone runs smoothly, enabling other departments to focus on their core functions.
Key Job Responsibilities:
- Manage and supervise administrative staff (receptionists, office assistants, Admin staff, drivers, security staff drivers, warehouse).
- Oversee building and warehouse services, utilities, and purchase and lease contracts.
- Develop and implement office policies and procedures.
- Manage office supplies, and facility management.
- Coordinate internal communications and documentation.
- Handle budgeting and cost control for administrative expenses.
- Organize meetings, events, and travel arrangements, reservations.
- Follow up on experts’ residency permits and accommodation arrangement.
- Maintain records, files, and databases for admin department.
- Ensure compliance with company policies and applicable legal regulations.
- Liaise with service providers, and external partners.
- Support HR functions such as onboarding, attendance tracking, and payroll coordination.
- Improve administrative systems and workflows to enhance efficiency.
- Maintain strong relationships with government entities.
- Manage correspondence and communication with public sector entities and embassies regarding administrative matters.
- Following up on the company's legal matters in coordination with the company's legal advisor.
Skills and Competencies:
- Demonstrated leadership and team management capabilities.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Effective problem solving and decision-making skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management systems.
- Fluency in English language (Reading, Speaking and Writing)
- Budgeting skills and financial awareness.
- Strong attention to detail and ability to multitask.
- Ability to work under pressure and manage multiple priorities.
Work Environment:
- Primarily office-based with regular visits to operational sites.
- Standard working hours, with flexibility during peak periods or operational demands.
Apply Now
Or email us at recruitment@gulfsands.com
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